EMPLOYEE INFORMATION

All your employee data
is in one centralized platform.

This module centrally manages all personal, personnel, and work-related information belonging to employees. It supports both HR operations and employee experience through authorization-based and secure data access.

Why Employee Information?

Your employee data is no longer scattered.

Leave behind Excel spreadsheets, filing cabinets, and email attachments. All employee information is in one secure, always-up-to-date platform.
Central Personnel Administration

Personal information, administrative data, salary/payroll, experience, education, and digital archive — all personnel record categories are combined into a single profile.

Authority-Based Access

Separate access levels for admin, manager, and employee roles. Everyone only accesses information within their authorization level — GDPR compliant security.

Reporting and Insights

Graphical summaries and reports based on employee data. Don't miss important dates with organizational reminders.

Personal Card Structure

Complete Digital File for Every Employee

The personnel file is organized into 6 main categories. Each category provides systematic data management with icon-based sub-sections — exactly as shown in the screenshot.
Personal Information
Identity card
Special Circumstances
Relatives
Communication
Payroll Information
Bank Information
Salary Data
Work Experience
Internal Career
Previous Career
Projects
Discipline Card
Educational Information
School Information
Job Training
Foreign Languages
Certificate
Other Information
Digital Archive
Expertise
Exam
Courses
Award / Scholarship
Membership
Hobby
Company Information
Current Assessments
2nd Month Review
5th Month Review
Overall Assessment
Role-Based Characteristics

Personalized employee management for each user

Admin users manage all employee data, while employees have secure access to their own information.
Employee listing, filtering, and management.
Creating and updating new employee records.
Export in Excel format
Adaptation assessments (2nd month, 5th month, and overall)
Employment status management (active, passive, termination)
Personnel record management (personal, administrative, payroll, experience/education, digital archive)
Archiving and reintegration into the process.
Reporting and graphical summaries
Historical and organizational reminders
Viewing and updating personal and contact information.
Document access and upload
Tracking education, experience, and certifications.
Access to adaptation assessment records
Viewing job status information (position, department, manager)
Task access and implementation
Key Features

Details that strengthen personnel management

Streamline your HR operations with the core capabilities offered by the Employee Information module.
5-Layer Personal ID Card

A comprehensive personnel file for each employee, organized into 5 main categories: personal information, administrative data, salary/payroll, experience/education, and digital archive.

Adaptation Assessments

Conduct evaluations for newly hired employees at months 2, 5, and overall. Monitor the adaptation process in a structured way and seize opportunities for early intervention.

Life Cycle Management

Transitioning between active, passive, and deregistered statuses. Archive departing employees and re-engage them as needed — a complete employee lifecycle.

Batch Operations and Export

Export employee data in Excel format. Access data instantly, even in large organizations, with advanced filtering and listing capabilities.

Integrated Modules

The portal works together with other modules.

The portal provides a central access point for all modules of the Kuika HR.